Candidate Privacy Policy

WHAT IS THE PURPOSE OF THIS DOCUMENT?

The privacy policy explains what personal information we collect when you visit the www.worldwidenanny-uk.com website, and how we use your data.
Worldwide Nanny’s Limited is a “Data controller”. Therefore, we are responsible for the way we hold and use personal data about you, as you are applying for positions that we advertise on behalf of our clients. It makes you aware of how and why your personal data will be used during the recruitment process and how long it will be retained for.

We are required to notify you of this information, under the new General Data Protection Regulation (EU) 2016/679) (GDPR) which replaces the Data Protection Regulation (Directive 95/46/EC). Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.

DATA PROTECTION PRINCIPLES

Personal data shall be:

processed fairly and lawfully
obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.
adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
accurate and, where necessary, kept up to date.
processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
processed in accordance with the rights of data subjects under this Act.
Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

THE KIND OF INFORMATION WE HOLD ABOUT YOU

In connection with your application for jobs with us, we will collect, store, and use the following categories of personal information about you:

The information you have provided to us in your curriculum vitae and covering letter.
The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications,
Any information you provide to us during an interview.
The information you have provided to us in your background documents, including but not limited to, passport, first aid certificate, driving license, right to work visa etc…
Result of collection and review of reference letters and verbal references

We may also collect, store and use the following “special categories” of more sensitive personal information:

Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
Information about your health, including any medical condition, health and sickness records.
Information about criminal convictions and offences.

We will only process the above personal information in order to assess your working capacity and to protect your interests. We will not disclose such information to any third party unless you expressly confirm we are able to. All such information shall be kept strictly confidential.

HOW IS YOUR PERSONAL INFORMATION COLLECTED?

What information is being collected?

We collect personal information about candidates from the following sources:

You, the candidate
Disclosure and Barring service in respect of criminal conviction
Your named referees, from whom we collect the following categories of data: details of previous employment, conduct, health and sickness records. You will need to tell us that you have their authority for us to contact them before we collect any such information from them.

HOW WE WILL USE INFORMATION ABOUT YOU

Your information will be used for recruitment process which includes:

assessing your skills, qualifications and interests against our career opportunities;
verifying your information and carrying out reference checks and/or conducting background checks (where applicable);
communications with you about the recruitment process and/or
your application(s), including, in appropriate cases, informing you of other potential career opportunities via Worldwide Nanny agency
complying with applicable laws, regulations, legal processes or enforceable requests.
Communicate with potential employers looking to hire candidates such as you
Keep records related to our hiring processes.

If you fail to provide personal information:
If you fail to provide information when requested, which is necessary for us to consider your application, we will not be able to process your application successfully. For example, if we require DBS check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

HOW WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION

We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during an interview or the employment.

We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.

INFORMATION ABOUT CRIMINAL CONVICTIONS

We envisage that we will process information about criminal convictions.
If an employer wishes to offer you a role, we will collect information about your criminal convictions (conditional on checks and any other conditions, such as references, being satisfactory). We are required to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role.

In particular:

The role of a nanny is one which is listed on the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (SI1975/1023) and is also specified in the Police Act 1997 (Criminal Records) Regulations (SI 2002/233)] so is eligible for an enhanced check from the Disclosure and Barring Service.
The role of a nanny requires a high degree of trust and integrity since it involves dealing with children and so we would like to ask you to seek a basic disclosure of your criminal records history.

AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

DATA SHARING

Why might you share my personal information with third parties?

We will share your information to potential employers for the purpose of securing you a job as set out in our terms of representation.
We will only share your personal information with the following third parties for the purposes of processing your application: Disclosure and Barring Service, regulatory authorities and any other body as required by law. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DATA RETENTION

How long will you use my information for?
We will retain your personal information for a period of 24 months after we have communicated to you our decision about whether to appoint you. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal information
Under certain circumstances, by law you have the right to:

Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected..
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Sonia Mateos via contact@worldwidenanny-uk.com with subject line “GDPR Requests” in writing.

RIGHT TO WITHDRAW CONSENT

When you applied for any role through Worldwide Nanny, you provided consent on the date of application to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact Sonia Mateos via contact@worldwidenanny-uk.com with subject line “GDPR Requests”. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.